Electronic Records and Waivers
ePACT Network is a best-in-class online system that collects and manages health and contact information in a quick, easy way while giving families a secure place to store and update their personal information. The Y partners with ePACT to support electronic record and waiver requirements for our early education, day camp, and before and after-school enrichment programs.
The Y and ePACT prioritize security and privacy using industry best practice encryption and data protection standards. The new system is easy to use and will save you time. With one central account for all participants within a family, shared data automatically pre-fills and notifies us of updates which ensures we have the most current information when we need it.
How it Works
The entire electronic document and waiver process takes approximately 20-30 minutes to complete.
Invitation from ePACT
You’ll receive an email invitation from ePACT to share information with the YMCA of Greater Seattle.
Gather Documents
Gather documents needed to complete your electronic paperwork. You can find the list below.
Create Account
From the email, click ‘Complete Request’ to create an account, or log in if you already have one.
Complete & Share
Enter the required medical and contact information, sign waivers, and then share it with us.
What's Needed
The following information and documents are required for our day camp and child care programs.
Contact Information
Mail and email addresses plus phone numbers for the following:
- Participants
- Parents or guardians
- Pick-up list persons
- Medical Providers (email not required)
- Insurance Providers (if applicable)
Digital Photos
Digital photos required for the following:
- Participants
- Parents or guardians
- Designated pick-up list persons
Immunization Records
A copy of your children's Certificate of Immunization is required.
Parents or guardians must upload to ePACT on the State of Washington Certificate of Immunization Status form. It must be signed and dated by a parent or guardian.
Beyond uploading a form you have already saved on your computer, here are more ways access your form:
Manual Form:
MyIR Digital Form:
Medical Records & More
Medical history forms, independent care plans, and more:
Medication Authorization:
If your child requires medication during program hours, please download and complete this form, including a physician's signature, and upload to ePACT.
Allergy Plan
If your child has any medication allergies, food allergies, and/or special dietary requirements, please download and complete this form, including a physician's signature, and upload to ePACT.
Behavior Supports & Accommodations:
If you indicated that your child requires additional support or accommodations, please download and complete this form, including a physician's signature if needed, and upload to ePACT.
Video Tutorials
Need a little extra help in completing or updating your electronic records and waivers? Watch these videos from ePACT to learn more!
New Users
Learn how to use ePACT to share your emergency information and medical records with the Y.
Existing Users
Reconfirming is an important process of keeping all participants safe! It's important to review and to add any missing info when requested to ensure they can best support your family in any emergency, big or small!
It should only take a few minutes as the info you previously submitted will pre-fill, and you'll only need to add any missing info, update anything that needs it and then accept the waivers again for this year.
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If I have a question regarding ePACT, who can I contact for support?
The Customer Success Team at ePACT is ready to support you! You can send questions and/or feedback directly to them via help@epactnetwork.com or you can call 1-855-773-7228 and choose extension 2 to speak with the team.
What is ePACT?
ePACT is a secure emergency network that the YMCA of Greater Seattle is using to collect health and contact information electronically from parents or guardians. It's used by a variety of organizations across Canada and the United States, including City of Seattle Parks & Recreation.
I did not receive an invitation email from ePACT, what do I do now?
If you are currently enrolled in a day camp, early education, or a before and after-school enrichment program and did not receive an invitation email, please
- First, check your junk or spam folder
- Second, contact ePACT at
- Email: help@epactnetwork.com
- Phone: 1-855-773-7228 and choose extension 2
How secure is my child’s information with ePACT?
ePACT deals with very sensitive and confidential information. As such, it is a highly secure network that uses industry best practice encryption and data protection standards. It meets, and often exceeds, the same security standards as online financial institutions.
As a company, ePACT is also FOIPPA (Freedom of Information and Protection of Privacy Act), PIPEDA (Personal Information Protection and Electronic Documents Act) and HIPAA (Health Insurance Portability & Accountability Act) compliant.
Do I need to sign-up for ePACT for each program or year?
No If you’ve already signed up for ePACT through the YMCA of Greater Seattle, you do not need create a new account. However, you are responsible for maintaining two things moving forward:
- Your child's current medical information. You will be prompted once a year to validate their existing information within ePACT; changes can also be made at any time during the year if information changes.
- Your contact information. If this information changes at any time, you can update it in one place, and it will automatically be updated across all programs.
Each YMCA program may have specific waivers or forms to fill out each year, but the core information will auto-populate from program to program and year to year.
Is ePACT mobile friendly?
Yes, ePACT is mobile friendly!
I'm having trouble entering a phone number, what do I do?
Phone numbers must ten digits long and entered without without dashes, spaces, or parenthesis. For example, 2061234567.
What is the difference between member, child, or dependent?
ePACT uses these three labels interchangeably throughout the system and they are all intended to refer to the participant enrolled in the YMCA program.
Member does not indicate that the participant is necessarily a member of the YMCA of Greater Seattle health and wellness centers. We apologize for this confusion.
I've completed a Medicine Authorization or Independent Care Plan (ICP) for the 2022-23 school year, should I upload again?
No, if you completed a Medicine Authorization or ICP already for the 2022-23 school year, our team has it on file.
I forgot my username or password, what do I do?
Your username is your email address. If you're not sure, please contact ePACT at help@epactnetwork.com or 1 (855) 773-7228 and choose extension 2.
To reset your password, please click 'forgot password?" on the login page and follow the prompts.
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